Meeting held on 03rd November 2012 at 2.30pm at the Director’s Board Room
Chairperson: Rev. Fr. Lawrence D’Souza
Members in attendance: Rev. Fr Glen Mascarenhas, Ranga Nayak, Binu Joy, Nitin Yashas, Reji Koshy Thomas, John Stephen, George D’Souza, Mohan A, Sanjiv Lewin, Antony Lewis, Kishore Murthy, GD Ravindran, Anthony Rozario, Jayanthi Savio, Santosh A Olakkengil, Twinkle Agrawal, Johnson Pradeep, Anand Prakash, Preethy Harrison, Cecil Joseph, Shalini Chico, Farha Furruqh, Prabhu Manohar, Brendan Dias and Joshua.
Members unable to attend: Dara Amar, Mazhar Sharief, Srikrishna S V, Ranjan, Kiron Verghese (represented by Anthony Rozario), Arun Shet (represented by Santosh AO), Bobby Joseph, Sridhar Govindaraj, Savio Pereira, Leslie Ravikumar, Vivek Mathew, Rohini Mathias, Glenn, Aditya P, Murtuza
Priyanka Saji, Davis John, Sharan, Jerome and Nikith Austin D'Souza.
1. Batch Liaisons
· The meeting started with opening remarks by Father Lawrence, who spoke about the importance of batch liaisons in acting as the bridge between the alumni and the management. The jubilee aims to be a real big family reunion to enable re-establishing of contacts with the alumni and the alma mater.
· This was followed by a round of self introduction by all the attendees.
· This was followed by Dr Mohan’s presentation on the GJ projects and preparations using the website. He spoke about the various committees spearheading the efforts, the various events planned, and especially the scientific events. The three symposia are expected to be held on a national-level and are envisaged as platforms for formulating public policies in healthcare. He also spoke about the infrastructure projects and the Golden Jubilee block, and its benefits including meeting MCI requirements.
· Dr Mohan and Dr Ranga also spoke about the Clinical Skills Laboratory in the GJ Block that aims to provide training in examination skills, procedural skills, CPR, emergency management and specialized procedures to undergraduates, postgraduates, fellows / postdoctoral students, faculty of SJMCH, and health care professionals from outside.
· The CSL will be equipped with state-of-the-art simulators and full-time personnel. It was suggested that the simulators should be extended to outsiders for a fee to expand the reach of the CSL as well as generate part of the funds for its upkeep. The total budget for the CSL is about Rs 10 Cr.
· Then Dr Binu addressed the gathering briefly on the sister rural doctors initiative. He spoke about creating CME modules for their benefit, as well as taking training to their outreach locations. He also spoke about a permanent presence for them on the campus.
· Dr Ranganath spoke about the projects and funding. He said the total cost of the projects is estimated at Rs 50 Cr, out of which the alumni would aim to contribute Rs 25 Cr. He said this target can be easily achieved if all the initial 35 batches contribute about Rs 60 Lacs each. He said the status of the Golden Jubilee Fund will go up in the next 3-4 months. Accounts of all contributions have been meticulously maintained.
· He said St. John’s has given its best to its alumni at a cost which is very reasonable, much less than other colleges. Additionally, the corporate sector will also be tapped to get funds for some projects.
· He called on the batch liaisons to help improve communications between the alumni and the institution. The main aim of the event is socializing, and the biggest expectation from the alumni is that they should celebrate the milestone with the institution, take active participation in the jubilee, provide positive feedback and suggestions, and if possible provide financial support.
· He said batch liaisons are welcome to join any of the numerous committees overseeing the jubilee preparations. Batch liaisons were also welcomed to attend the core committee meetings and give their suggestions and feedback.
· Dr John spoke about how the batch liaisons play a crucial role in interacting with all the batch alumni. He called on the batch liaisons and the alumni to suggest who their US/UK and Rest of the World representative should be.
· Batch liaisons were also requested to solicit feedback from their batches as to what they would like to do during the jubilee week besides the official schedule. Suggestions on venues and events are welcome. A list of venues will be sent to the liaisons for their feedback. Multiple venues will be wired during the jubilee to enable everyone to watch the proceedings.
· All the batch liaisons will meet on the 16th at 6.30 pm at the research institute auditorium followed by dinner on the terrace. The meeting will begin with the suggestions and inputs from the batch liaisons.
2. Batch Liaison Queries
· What about accommodation and transport?
The logistics committee is the final stages of selecting a travel and accommodation partner for the jubilee. The partner will get us the best deals in accommodation and transport. A list of all the hotels and service apartments will be provided on the website. The alumni will interact directly with the operator / travel-accommodation partner. The partner will also help deliver the registration welcome kit to the place of stay. Travel accommodation partner will be finalized by 14th November.
· What is the total number expected?
We expect at least 60% of the alumni to attend the event along with their families, which would make the total attendance about 3000 to 3500. However, for the public function, the total attendance could cross 5000.
· What about accommodation on the campus?
Accommodation on the campus has been reserved for sister doctors, as well as numerous bishops who have expressed their intent to be present for the jubilee.
· Is there a separate event for the senior alumni?
Although this thought came up earlier, no separate event has been organized for the senior alumni. However, they will be part of all the functions. Drs Naveen, Rajan and Mary co-ordinating communications with the senior alumni.
· How can the US alumni contribute?
The US alumni can log on to the jubilee website, peruse the donor forms and make direct contributions to the Golden Jubilee Fund. However, they can donate through the Friends of St. John’s (FOSJ) to avail tax benefits.
· Can we make monthly contributions?
This option is already available for the St. John’s staff. Non-staff alumni can give pre-dated cheques for whatever duration they want to contribute and send it to the Golden Jubilee office. The Executive Secretary will keep a track of all such donations and acknowledge them accordingly.
· What about PG alumni?
Yes, PG alumni are also being involved in the celebrations. During the jubilee week, PG alumni will be visiting their respective departments for departmental get-together. We are currently building up the PG alumni database. A couple of departments are yet to provide the details.
· What about scientific events during the jubilee week?
This has been deliberately avoided in order to make sure the scientific events are not taken lightly. Individual departments may have some programs exclusively, without clashing with the scheduled jubilee events.
A meeting of all the batch liaisons is scheduled for 16th November (Friday) 6.30PM at the research institute auditorium, followed by dinner. The conveners of all the committee along with one or two committee member will also be invited for the meeting, along with the communications task force set up in the AA.
Date: 11 Oct 2012